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CRYSTAL CORPORATION | TROPHIES & AWARDS | ANIMATION | 3D PRINTING | MODEL MAKING
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Sales Coordinator


Provide administrative assistance and support to sales teams.
Help a remote and in-house sales force by setting appointments, ensuring that salespeople have sufficient supply of samples, brochures and other sales material, sends materials as needed for trade shows, and collaborate with other departments, such as marketing, advertising and promotions.

 

Duties and Responsibilities

 

  • A Sales Coordinator must complete many tasks to ensure the most effective support for a company’s sales force.

  • Provide Office Support for Sales Team

  • Answer phone calls and emails pertaining to sales questions or concerns. Might follow up on orders or make appointments for sales representatives. Also make arrangements for sales representatives attending conferences or trade shows.

  • Sales Coordinators might also help manage sales contracts.

  • Collaborate with Other Departments

  • To field questions to the proper departments and return an answer for the sales representative question about production or product distribution, or they might need to know details about advertising or marketing. 

  • Must have analytical problem-solving skills who can work independently and meet deadlines.

  • Detail oriented and possess strong organizational and verbal and written communication skills. The abilities to multitask and provide excellent customer service.

Senior Accountant

Utilizing hands-on accounting experience and an in-depth understanding of accounting principles and company practices, senior accountants perform

complex accounting activities and financial analyses. Their day-to-day responsibilities include:

  • Analyzing complex financial reports and records

  • Making recommendations based on analysis and status of reserves, assets and expenditures

  • Reviewing journal entries of junior accountants to ensure accuracy

  • Training and mentoring junior staff

  • Performing variance analyses and preparing account reconciliations

  • Assisting with financial and tax audits

  • Documenting and monitoring internal controls in support of auditing team

  • Coordinating more complex accounting projects and initiatives with other members of the accounting and finance team or with other departments

Responsible for:

  • Accounts Receivable (AR) and Accounts Payable (AP)

  • Payroll, expenses, and related processes

  • Bank and credit card reconciliation

  • Accuracy of organization’s General Ledger

  • Maintenance and improvement of chart of accounts

  • Maintenance and improvement of organization’s accounting policies and protocols (e.g. credit card use policy, purchase request policy, etc.)

  • Production of high-level financials for Board of Directors and program/department Directors Creation, in collaboration with Leadership Team, of annual budget

  • Budget forecasting and related reports

  • Management and coordination of workers’ compensation payments and related audits

  • Filing of quarterly sales taxes

  • Lead the audit preparation process; manage successful passing of annual audit

  • Manage organization’s capital campaign and financial matters related to building purchase and asset management.

Admin Assistant

Duties and responsibilities include providing administrative support to ensure efficient operation of the office.

 

Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

 

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others.

Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Ideal candidates should possess:

  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multitask and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • At least 1 year experience in the field or in a related area

  • High school diploma or equivalent; college degree preferred

Receptionist

Courteously greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed. Direct visitors by maintaining employee and department directories. May operate a switchboard to route incoming calls and place outgoing calls. Maintain security by following procedures, monitoring logbook and issuing visitor badges.

Requires a high school diploma or its equivalent with at least 1 year experience in the field or in a related area. Has knowledge of commonly-used concepts, practices and procedures within a particular field. Rely on instructions and pre-established guidelines to perform the functions of the job.

 

Work under immediate supervision. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager. Possess excellent communication and multitasking skills, a positive attitude and a strong work ethic.

Main duties and responsibilities (but may not be limited to):

  • Greet clients as soon as they arrive and connect them with the appropriate party

  • Answer the phone in a timely manner and direct calls to the correct offices

  • Create and manage both digital and hard copy filing systems for all partners

  • Make travel arrangements and schedule meetings based on all partners' itineraries

  • Deal with bookings by phone, e-mail, letter, fax or face-to-face

  • Complete procedures when Guests arrive and leave

  • Prepare bills and take payments

  • Take and pass on messages to Guests

  • Deal with special requests from Guests

  • Answer questions about what the hotel offers and the surrounding area

  • Deal with complaints or problems

  • Answer telephone calls and take messages or forward calls

  • Schedule and confirm appointments and maintain event calendars

  • Check visitors in and direct or escort them to specific destinations

  • Inform other employees of visitors' arrivals or cancellations

  • Enter customer data and send correspondence

  • Copy, file and maintain paper or electronic documents and records

  • Handle incoming and outgoing mails

Personal Assistant

Able to assist personnel within the organization. 

The duties and tasks include answering phone calls, recording notes and messages received, scheduling meetings, reserving venues, arranging travel arrangements and many more.

High school diploma or equivalent is the minimum educational requirement. With a certificate from a secretarial school is an advantage, but not required.

Proven experience working as a personal assistant is required followed by a high proficiency in computer technology, excellent communication skills and with strong multitasking abilities and organizational skills.

Reading, monitoring and responding to the manager's email, answering calls and liaising with clients competently.

Preliminary drafting of correspondence on the manager's behalf. Delegating work in the manager's absence, diary management, planning and organising meetings, organising complex travel, taking action points and writing minutes,preparing papers for meetings, taking dictation, planning and organising events, improving office systems, conducting research, preparing presentations, managing and reviewing filing and office systems, typing, sourcing and ordering stationery and office equipment, managing ad hoc projects.

info@crystalcorp.com | +971 55 3511351
Dubai, United Arab Emirates

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